The standard repository for NHS Lothian. Managing 120,000+ samples with an extensible, audit-ready platform designed for modern research.
A system that adapts to your study protocols, not the other way around.
Full support for arms, collection timepoints, and patient consent tracking out of the box.
Define your project data via JSON Schema; we generate the entry screens, search filters, and CSV imports.
Comprehensive auditing that meets Human Tissue Act 2006 requirements. Every sample has a history.
Stop hunting through rows of data to find sample origins. Our Ancestry Tree View provides a visual map of every specimen's history—from study participant to the smallest aliquot.
In high-stakes research environments, "good enough" data management is a liability. SamManSys was built from the ground up to satisfy the rigorous demands of UK health research regulators.
"SamManSys provides the granular traceability required to move from 'trust' to 'verification' during MHRA inspections."
Strict adherence to the Human Tissue Act requirements for storage, traceability, and disposal of human biological specimens.
Designed to withstand Medicines and Healthcare products Regulatory Agency examinations through rigorous data integrity controls.
A permanent, timestamped record of every action. Unlike Excel, SamManSys prevents retroactive data alteration.
Directly link bio-specimens to patient consent forms and ethically approved study arms to prevent unauthorized sample use.
Excel was never built for bio-banking. It lacks the immutable audit trails, version control, and relational integrity required by modern ethical standards.
Using our JSON-Schema engine, we generate custom import tools that map your existing Excel columns directly into SamManSys. No data re-entry required.
Current Stats
Zero Data Loss
across 120,000+ records
Why specialized bio-banking software outperforms generic spreadsheets.
| Feature | SamManSys | Excel / Spreadsheets |
|---|---|---|
| MHRA/HTA Audit Trail | Full Immutable History | None / Manual only |
| Sample Ancestry | Visual Tree Tracking | Manual ID matching |
| Data Integrity | Schema-Validated | High risk of corruption |
| Trial Management | Native Arms & Protocols | Flat file limitations |
| Analysis Integration | OpenAPI & R-Module | Manual copy-paste |
SamManSys features a fully documented OpenAPI. We believe your data shouldn't be trapped in a vendor-locked box. Connect via our upcoming R Module for seamless statistical integration.
Ready to move beyond spreadsheets? Join the growing list of departments within NHS Lothian and the University of Edinburgh using SamManSys for secure, scalable sample management.
We’ll discuss your study structure, specimen types, and regulatory requirements.
Our team helps define your JSON Schema to automate your data entry UI.
Securely import your legacy data and get your team up to speed.